Case Studies

Real results from real engagements.

Every engagement is different, but the pattern is the same: understand the problem, build something that works, measure the impact, and leave the team better off than we found them.

Regional Manufacturer

Manufacturing

AI Strategy & Roadmap + Prototype|6 weeks

~40%

reduction in weekly reporting time for the pilot team

Challenge

A 200-person manufacturer knew they should be using AI but had no internal expertise. Leadership was overwhelmed by vendor pitches and needed an independent assessment of where AI could create real value.

What We Did

Conducted stakeholder interviews across operations, finance, and engineering
Mapped 4 high-impact AI opportunities ranked by feasibility and ROI
Built a working prototype for automated report generation using their existing ERP data
Delivered a 90-day pilot plan and 12-month roadmap

Additional Results

AI opportunities identified and prioritized

working prototype delivered and adopted

90 days

clear action plan for next phase

“They didn't just give us a slide deck — they gave us a working tool our team actually uses every week.”

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Mid-Market Logistics Firm

Logistics & Supply Chain

AI Copilot Development|8 weeks

60%

reduction in manual data lookups within the first month

Challenge

Operations staff spent hours each day manually looking up shipment statuses, tracking numbers, and delivery exceptions across three separate systems. The information existed but was scattered and hard to access quickly.

What We Did

Built a RAG-powered internal copilot connected to their TMS, WMS, and CRM
Integrated the assistant into their existing Slack workspace
Implemented permissions-aware retrieval so each team member sees only their relevant data
Trained operations leads on how to refine prompts and flag incorrect responses

Additional Results

disparate systems unified through a single conversational interface

<2 min

average time to answer a shipment status question (previously 8-12 min)

92%

accuracy rate on retrieved information

“Our ops team went from dreading status checks to just asking the bot. It's become part of how we work.”

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Professional Services Group

Financial Services

Operations Workflow Automation|10 weeks

25+

hours per week saved in manual data entry and routing

Challenge

Three departments were manually processing invoices, categorizing inbound emails, and routing requests. The volume was growing but headcount was frozen, creating a bottleneck that slowed client response times.

What We Did

Deployed intelligent document processing (IDP) for invoice extraction and validation
Built an email intent classifier that auto-routes messages to the correct department
Integrated both systems with their existing ERP for automated data entry
Established monitoring dashboards and exception-handling workflows

Additional Results

92%

accuracy on invoice field extraction (above manual error rate)

departments onboarded to automated workflows

< 1 hr

average routing time (down from 4-6 hours)

“We were drowning in manual work. Butler Solutions built us a system that handles the volume and actually catches errors we used to miss.”

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